NEWSLETTER-2020-metin

14 NEWSLETTER 2020 • The Company shall make all required technical preparations including, but not limited to, providing computers at the place of the meeting and, where a BOD member is present, which allows voting and transferring voice and image in an electronic environment, to establish internet connection, to ensure the sound operability of the webcam, sound card, microphone and software that allows for negotiations and discussions in a meeting style 6 . • The Company shall publish the Electronic Meeting System’s terms of use on its website. • The Company shall preserve all records of any action con- ducted on the Electronic Meeting System, identification information of the BOD members attendant at the meeting in the electronic environment, for ten (10) years, in an electronic environment, and ensure their confidentiality and integrity. Execution of Electronic Board Meetings As per Article 9 of the Communiqué, electronic BOD meetings are to be executed as follows: • All information and documents related to participating and voting in an electronic environment are to be made available on the company’s website, concurrently, with the call for the BOD meeting. • The BOD member who wishes to attend the meeting in an electronic environment shall send the attendance request form, to be accessible through the company’s website, sig- ned by using a secure electronic signature to the company’s registered mail address at least one (1) day prior to the meeting. Attendance of the BOD member at the meeting in an online environment is not subject to the approval of the chairman or any other BOD members, and it is sufficient for 6 Gürpınar: “Anonim Şirket Yönetim Kurulu Toplantılarının Şekli ve Elektronik Toplantı Sistemi” , Marmara Üniversitesi Hukuk Fakültesi Hukuk Araştırmaları Dergisi 19 / 2, December 2013, p. 1116.